1. INTRODUCTION
Safety Hive, LLC ("Safety Hive," "we," "our," or "us") is committed to protecting the privacy and security of information collected through its website, software applications, and related services (collectively, the "Services").
This Privacy Policy explains what information we collect, how we use and protect that information, when information may be shared with third parties, and the rights available to individuals regarding their personal information.
Safety Hive collects and processes information primarily to provide application functionality, maintain user accounts, support administrative activities, troubleshoot technical issues, and improve the performance and functionality of its Services.
We do not sell, rent, or trade personal information to third parties.
By accessing or using the Services, you acknowledge that you have had the opportunity to review this Privacy Policy.
2. INFORMATION WE COLLECT
Safety Hive collects information directly from users when they register for an account and when they use the application.
The categories of information collected may include the following:
A. Account and Contact Information
When registering for and using the application, users may provide: Name, Email address, Phone Number, User account identifiers, Authentication and account-related information
This information is used to establish and maintain user accounts, authenticate users, provide application functionality, and communicate with users regarding their accounts and the Services.
B. User-Generated Content and Application Records
Users may enter, submit, or generate information through the application in connection with its intended functionality. This may include: Electronic signatures, Records of tasks and activities performed through the application, Information entered into application forms and other user-submitted content, including images and photos, and Records associated with the completion of application activities.
This information is maintained to support application functionality and provide users with access to relevant application records.
C. Location Information
Safety Hive may collect geographic location information when a user performs a specific task or provides an electronic signature through the application.
Location information is used to: Identify the geographic location associated with a particular electronic signature or application activity, Establish where a specific task or activity was performed, Support administrative notifications and application functionality, and Maintain relevant records associated with completed activities.
Location information is collected in connection with specific application activities and does not continuously track users.
D. Technical and Application Identifiers
Safety Hive may process account identifiers and other technical information necessary to authenticate users, maintain application functionality, protect application security, and troubleshoot technical issues.
Safety Hive does not intentionally collect information from external data brokers or purchase personal information from third-party sources.
3. HOW WE COLLECT INFORMATION
Information is collected directly from users through: User registration and account sign-up, Information entered or submitted by users while performing activities within the application, and Electronic signatures and location information associated with specific application tasks.
Safety Hive does not purchase personal information from third-party data providers or obtain personal information through data broker services.
4. HOW WE USE PERSONAL INFORMATION
Safety Hive uses collected information only for application-related and legitimate business purposes, including: Establishing and maintaining user accounts, Providing application functionality and services, Authenticating users and maintaining account security, Recording electronic signatures and associated application activities, Associating geographic location information with specific tasks or signatures, Providing administrative notifications, Troubleshooting technical issues and maintaining application performance, Identifying application errors and resolving operational problems, Analyzing application usage to improve existing features and develop new products or services, and Maintaining the security, reliability, and integrity of the Services.
Safety Hive does not use personal information for targeted advertising, behavioral advertising, or the sale of personal information.
5. ANALYTICS AND PRODUCT IMPROVEMENT
Safety Hive may analyze information generated through the application to identify technical issues, troubleshoot problems, evaluate application performance, and improve existing products or develop new products.
Analytics activities are performed internally by Safety Hive.
Where appropriate, Safety Hive may use aggregated or anonymized information to evaluate application usage patterns, identify trends, support product improvement and development which may include artificial intelligence.
Aggregated or properly anonymized information is not intended to identify individual users. Where information is anonymized, Safety Hive will take reasonable measures to prevent the information from being associated with an identifiable individual.
Safety Hive does not provide personal information to third-party analytics companies for independent analytics or advertising purposes.
6. INFORMATION SHARING AND THIRD PARTIES
Safety Hive does not sell, rent, lease, or trade personal information to third parties.
Personal information may be disclosed to limited third parties when necessary to provide and maintain the Services.
These parties may include:
A. Cloud Hosting and Infrastructure Providers
Safety Hive uses remote server infrastructure managed by its hosting provider, CCS, to store and maintain application information. The hosting provider may process or access information as necessary to provide infrastructure, storage, backup, security, and related technical services.
Such access is subject to applicable contractual and confidentiality requirements.
B. Payment Processing Providers
When payment processing is required in connection with Safety Hive services, information may be shared with authorized payment processors exclusively for the purpose of processing applicable payments.
Safety Hive does not store credit card numbers, banking account information, or other financial payment credentials within the application.
Payment transactions and related financial information are handled through the applicable payment processing provider.
C. Legal and Regulatory Requirements
Safety Hive may disclose personal information when reasonably necessary to: Comply with applicable laws, regulations, legal processes, subpoenas, or court orders, Respond to valid governmental or regulatory requests, Protect the rights, property, or security of Safety Hive, Investigate or prevent suspected fraud, security incidents, or unlawful activities, and Protect the safety of users or other individuals where disclosure is legally permitted.
Third-party service providers are not authorized to use personal information for their own independent marketing or advertising purposes.
7. DATA SECURITY AND PROTECTION
Safety Hive maintains administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, destruction, and misuse.
These safeguards include the following:
A. User Authentication and Account Security
B. Encryption and Data Protection
C. Hosting and Physical Security
Application data is maintained on remote servers managed by CCS, which maintains physical security programs and safeguards for its hosting infrastructure.
D. Access Controls and Environment Separation
D. Data Backup and Recovery
Safety Hive maintains daily backups of application data and seven-day snapshot recovery capabilities to support data recovery and business continuity.
E. Data Sanitization
When data is approved for permanent deletion or storage media is retired or reused, applicable data sanitization procedures are performed in accordance with established security practices and NIST Special Publication 800-88 Rev. 2, Guidelines for Media Sanitization, as applicable.
F. Security Incident Management
Safety Hive maintains procedures designed to identify, investigate, and respond to suspected security incidents. Where legally required, Safety Hive will provide notifications to affected individuals, customers, or regulatory authorities in accordance with applicable laws.
Although Safety Hive implements reasonable security safeguards, no electronic storage system, internet transmission, or security control can be guaranteed to be completely secure.
8. DATA RETENTION AND DELETION
Safety Hive retains personal information for as long as a user's account remains registered and active, and as necessary to provide the Services.
A. Active Accounts
Information associated with active user accounts is retained to support application functionality, account administration, and the maintenance of relevant application records.
B. Deactivated Accounts
When a user account is deactivated, associated information may be retained to support future account reactivation.
Deactivation does not automatically result in the permanent deletion of account information.
C. Permanent Deletion Requests
Users may request permanent deletion of their personal information by submitting a written request to: help@SafetyHive.com
Upon receipt of a valid request, Safety Hive will review and process the request in accordance with applicable privacy laws and legal retention obligations.
Where deletion is required and no applicable exception permits continued retention, Safety Hive will take appropriate steps to delete or securely sanitize the applicable information.
D. Backup and Recovery Systems
Information may remain temporarily within backup or disaster-recovery systems after deletion from active application systems.
Such information will remain subject to appropriate security safeguards and will be removed in accordance with applicable backup retention and recovery procedures, unless restoration is required for legitimate operational or legal purposes.
E. Legal and Regulatory Retention
Safety Hive may retain information where necessary to comply with legal obligations, resolve disputes, enforce agreements, or protect its legal rights.
Safety Hive will not retain personal information longer than reasonably necessary for the purposes for which it was collected, subject to applicable legal requirements and permitted exceptions.
9. USER PRIVACY RIGHTS
Depending on an individual's location and applicable privacy laws, individuals may have certain rights concerning their personal information.
These rights may include:
A. Submitting Privacy Requests
Individuals may submit privacy-related requests by contacting: help@SafetyHive.com
Safety Hive may request reasonable information to verify the identity and authority of the person submitting a request before providing access to, correcting, exporting, or deleting personal information.
Safety Hive will review and respond to requests within the timeframes required by applicable privacy laws.
Exercising applicable privacy rights will not result in unlawful discrimination or retaliation.
10. UNITED STATES STATE PRIVACY LAWS
Safety Hive recognizes that certain U.S. states provide residents with specific rights concerning the collection, use, and processing of personal information.
Where applicable, Safety Hive will comply with relevant state privacy laws, including:
Depending on the applicable law and whether Safety Hive meets the relevant legal requirements, individuals may have rights to access, correct, delete, and obtain copies of personal information.
Certain laws may also provide rights to opt out of the sale of personal information, targeted advertising, or certain types of profiling.
Safety Hive does not sell personal information or use personal information for targeted advertising.
Requests to exercise applicable state privacy rights may be submitted to: help@SafetyHive.com.
11. EUROPEAN UNION AND UNITED KINGDOM PRIVACY RIGHTS
For individuals located in the European Economic Area (EEA), European Union, or United Kingdom, Safety Hive will process personal information in accordance with applicable data protection requirements, including the General Data Protection Regulation (GDPR) and UK GDPR, where applicable.
Depending on the circumstances, individuals may have the following rights:
A. Legal Basis for Processing
Where GDPR or UK GDPR applies, Safety Hive will rely on an appropriate legal basis for processing personal information.
Depending on the circumstances, these legal bases may include:
Examples of these activities include account administration, application functionality, security, troubleshooting, and product improvement.
Where processing is based on consent, individuals may withdraw their consent at any time. Withdrawal does not affect the lawfulness of processing conducted before withdrawal.
B. International Data Transfers
Safety Hive serves customers in the United States and internationally.
Personal information may be processed or stored in countries other than the country where the individual resides, including the United States, depending on the location of the hosting infrastructure and applicable service arrangements.
Where personal information is transferred internationally, Safety Hive will implement appropriate safeguards and transfer mechanisms as required by applicable data protection laws.
12. LOCATION INFORMATION AND SENSITIVE PERSONAL INFORMATION
Certain privacy laws may classify precise geographic location information as sensitive personal information.
Safety Hive collects location information only in connection with specific application tasks or electronic signatures and uses that information for the purposes described in this Privacy Policy.
Where applicable law requires additional notice, consent, or other safeguards for the collection or use of location information, Safety Hive will implement the required measures.
Safety Hive does not use location information for continuous individual tracking or purposes unrelated to application functionality.
13. CHILDREN'S PRIVACY
The Safety Hive application is intended for business and professional use and is not directed toward children.
Safety Hive does not knowingly seek to collect personal information directly from children under the age of 13.
If Safety Hive becomes aware that personal information has been collected from a child in circumstances where collection is prohibited by applicable law, appropriate steps will be taken to address the information.
14. THIRD-PARTY WEBSITES AND SERVICES
The Safety Hive website or application may contain links to third-party websites or services.
These websites and services operate independently of Safety Hive and may maintain their own privacy policies and data collection practices.
Safety Hive is not responsible for the privacy practices, security, or content of third-party websites and services that it does not control.
Users should review the applicable privacy policies before providing personal information to third-party websites or services.
15. CHANGES TO THIS PRIVACY POLICY
Safety Hive may periodically update this Privacy Policy to reflect changes in its application functionality, business practices, security procedures, or applicable legal requirements.
When material changes are made, Safety Hive will take reasonable steps to notify users, such as posting an updated Privacy Policy through its website or application.
The revised policy will include an updated effective date or last-updated date.
Users are encouraged to periodically review this Privacy Policy to remain informed about how Safety Hive collects, uses, and protects personal information.
If you have any questions about this privacy statement, the practices of this Site, or your dealings with this Site, you can contact
Safety Hive, LLC.
6986 Orchard Ct.
Arvada, CO 80007
help@safetyhive.com
